2. 

3. Town of Shady Shores

   101 S. Shady Shores Rd

   Shady Shores, TX 76208

   940-498-0044

   
   

5. Town Hall / Community Center Agreement

   
   

7. Please complete the following information.
9. Contact Information
11. Contact Name:
12. Organization Name:
14. Address:
16. City:
17. State:
18. Zip:
20. Phone Number:
21. Email Address:
23. Texas Drivers License
27. Date of Event
28. Type of Event

    Example: Birthday Party, HOA meeting, 

30. Number of Persons in Group
31. Time of your group's visit:

    Please remember to include set up and tear down of event.

35. Facilities to Be Rented

    (There is no charge for rental to governmental entities, including the library, fire or police departments. Churches and other religious groups are private organizations.) 

    Town Hall / Community Center rentals include the Chamber Hall, the Community Room, and the Kitchen.

37. Chamber Hall

    1. Chamber Hall

    $100.00 for up to 6 hours (for Shady Shore residents)

    $300.00 for up to 6 hours (for non-residents)

    $15.00 per hour thereafter

    $200.00 Deposit. 

38. Community Room

    1. Community Room

    $50.00 for up to 6 hours; included in Chamber Hall fee if rented together

    $15.00 per hour thereafter, up to 3 hours

    $50.00 deposit

39. Kitchen

    1. Kitchen
41. Use of AV Equipment requires an additional fee.

    1. AV Equipment rental- amount of time needed: _________________________

    AV Equipment should not be moved, unplugged or used without staff present.

    • $25.00 per hour (min. 2 hours) 
45. EVENT HOLDER AGREES TO THE FOLLOWING TERMS AND CONDITIONS:
    Please read the terms and conditions for use of the Municipal Facilities.
47. Rules for Use:
49. The Town Hall / Community Center facilities may be rented by residents or nonresidents of Shady Shores*

    1. By clicking this box I agree

    a. The Town of Shady Shores reserves the right to deny the use of theTown Hall / Community Center  facilities to any individual, group, or organization which misuses, abuses, or damages the facilities. 

    b. The scheduling of activities and programs of the Town of Shady Shores shall have first priority of scheduling. 

    c. The Town of Shady Shores will not be held responsible or liable for any injury or loss of personal property of Event Holder or their guests

51. All arrangements for the use of the facility must be made through the Town of Shady Shores during regular business hours. *

    1. By clicking this box, I agree

    A completed reservation request form should be submitted at least two (2) weeks and not more than three (3) months in advance of the reservations unless prior arrangements have been made with the Town of Shady Shores. Set up and arrangement of furniture, as well as cleaning of the room following a meeting or activity, is the responsibility of the resident to make the reservation (the "event holder"). If the facility is left in an unsatisfactory condition, the Town of Shady Shores will use the deposit fee to pay the cost of cleaning or repair. Any costs not paid by the deposit are the personal responsibility of the Event Holder. A town representative will be responsible for opening and closing the fancitlity. 

53. Rentals and Deposits will be paid in cash, check or money order at least two (2) weeks prior to the event. *

    1. By clicking this box, I agree

    No reservation is guaranteed until paid in full. The deposit or any remaining portion of the same will be returned within two (2) weeks after the event subject to full compliance with this agreement. 

55. The facility must be returned to the same condition as before access occurred. *

    1. By clicking this box, I agree

    This includes moving the furniture back to its original location and removal of any and all personal belongings. The event holder guarantees reimbursement to the Town for any damages to the facility, fixtures, furniture, appliances, equipment, etc. caused during the event. 

57. NO DECORATIONS, POSTERS, SIGNS OR ANYTHING ELSE MAY BE AFFIED TO THE WALLS, CEILINGS PICTURES, ETC IN ANY MANNER*

    1. By clicking this box, I agree

    Violation may result in the loss of deposit and/or denial of future reservation requests.

59. No furniture or equipment in addition to that provided by the Town of Shady Shores can be brought in without prior written approval.*

    1. By clicking this box, I agree
61. ALL of the following must be followed at all times during the rental period: *

    1. By clicking this box, I agree

    a. No tobacco or smoking allowed in the facility.

     b. No alcoholic beverages are allowed inside the facility, parking lot, or grounds. 

    c. No gambling for money or other things of value.

     d. No loud music or other sounds after 10:00 p.m. 

    e. No gasoline, flammable materials, open flames (except food warmers), smoke or fog machines. 

    f. All emergency exits must be kept clear at all times.

     g. All trash must be removed from inside and outside the building.

     h. No electrical equipment may be used requiring more than 110 AC Voltage.

     i. If holding a wedding reception, only birdseed may be used outside of the building.

     j. Normal and adequate lighting shall be maintained at all times during functions for the safety of participants.

63. The Event Holder must be present at the function until conclusion.*

    1. By clicking this box, I agree

     A minimum of one (1) adult at least twenty-five (25) years of age is required for every ten (10) guests under the age of twenty-one (21).

65. Any cancellations should be made seventy-two (72) hours or more prior to the event to receive the full amount of deposit*

    1. By clicking this box, I agree
67. Failure to comply with all of the rules and regulations of this agreement may result in the forfeiture of all or portion of a deposit*

    1. By clicking this box, I agree
69. A security officer may be required by the Town to be on duty during the event*

    1. By clicking this box, I agree

    The attendance level of the event, the subject of the event, the value of property brought to the event, or other factors will determine the Town's decision to require security. All security costs are paid in advance by the Event Holder.

71. Event Holder agrees it is the responsibiity of Event Holder to safeguard the persons and property on site at Municipal Center during the rental period*

    1. By clicking this box, I agree

    Event Holder agrees it is the responsibility of Event Holder to safeguard the persons and property on site at Town Hall / Community Center  during the rental period. Event Holder agrees the Town of Shady Shores is NOT responsible for any injury or loss to Event Holder or Event Holder's guests.

73. Agreement*

    1. I Agree to the Terms Above.

    I have read the rules and regulations for the use of the Town of Shady Shores Town Hall / Community Center. I understand that failure to comply may result in loss of deposit and/or the abilty to use the facility in the future.

77. Office Use Only

    1. Forms Completed
    2. Payment Received
    3. Reservation Approved
78. Fees Recieved

    Rental Amount $ ______________________

    Received ____________________________

    Deposit Amount $_______________________

    Received ______________________________

    Refunded Amount $_______________________

    Check #

    Payable to: ______________________________

    Date: ____________________________________

    Deductions made for: ____________________

    ______________________________________

    ______________________________________

    
    

    
    

80. Date Approved:
    Date Approved:

    Date Approved:
82. Approved By:
Leave This Blank:


84. 1. Receive an email copy of this form.
85. Email address

    This field is not part of the form submission.

86. Submit Submit and Print

* indicates a required field